Usher-friendly
A PIN unlocks the scanner. Volunteers do not need an Eventkaki user account.
Event services in Kuching
Check-in in Kuching, Sarawak
On-site check-in for ushers and door teams
Eventkaki includes a dedicated check-in mode for ushers. A PIN unlocks scan and search tools so door teams can mark arrivals without a full admin login, then undo a tap if someone was marked in error.
QR and search
Scan a ticket or search by name when a guest arrives without the email open.
Live arrival status
Mark guests arrived, reverse mistakes, and keep the door list current.
How door check-in works
Ushers open a check-in URL, enter a PIN issued by the organiser, and land on a scan screen. They can look up a guest from a QR code or search, then mark arrival. The same pattern is used for dinner events.
- PIN-protected check-in, with logout when a shift ends
- QR lookup from registration or dinner tickets
- Name search as a fallback
- Arrive and undo actions that update the guest record immediately
Door phones and reception desks
Door teams use a camera scanner on a phone. Reception can open a desktop desk mode with live tables and a USB QR scanner, using the same PIN.
- Simple scan and search interface on phones
- Reception desk view of table occupancy and arrivals
- USB scanner support for desktop check-in
- Rate-limited PIN attempts to reduce guessing
What this changes for the team
- Door teams can check guests in without sharing the admin password.
- Arrivals are recorded as they happen, not copied from paper later.
- A wrong tap can be undone before it becomes a seating problem.